Information collected by ASCE
ASCE uses the information you provide to administer your registration and to keep you apprised of conference information and related products and services. The name, job title, company information, and mailing address of registrants are also included in the conference attendee list that is provided to sponsors and included in the conference app. For more information, see our Privacy Policy.
Age
Attendees under the age of 18 are prohibited.
Assumption of risk and hold harmless
All ASCE/AEI events and activities are purely voluntary activities, and attendees are fully responsible for their own conduct and well-being, including, and without limitation, determining their level of fitness to take part in any such event or activity. In participating in any event or activity, attendees shall be deemed to understand and accept all risk of possible physical injury that might occur as a result of such participation. Attendees agree to release and hold harmless ASCE and its affiliates, employees, officers, directors, representatives, and agents from any and all alleged and/or actual liability, claims, actions, lawsuits, damages, or losses, of any kind which arise out of or result from attendance at and participation in the conference.
Code of Conduct
At all ASCE events, we are committed to:
- incorporating the highest standards of professional integrity, dignity, fairness, justice, and respect for everyone, regardless of identity.
- ensuring a safe, affirming, and inclusive space for our event participants, staff, volunteers, and all other stakeholders.
- ensuring that all participants treat each other with respect, dignity, and consideration to create a collegial and safe professional environment where harassment and discrimination is NEVER tolerated at events, or on social media or other online platforms.
Harassment includes (but is not limited to) comments using demeaning, derogatory or discriminatory language; comments intended to cause offense or harm to others; deliberate intimidation, stalking, following, or harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome attention.
Respectful interactions among participants means interacting in an appropriate and professional manner that includes communication via email and online platforms associated with the event and social media.
We expect all participants to follow this Behavior Code of Conduct at all ASCE meetings, events, and activities, including the event venue, any external venue affiliated with ASCE and/or ASCE social events.
Photo and video recording of sessions
ASCE may take photographs and/or make audio and visual recordings of the event, and participants grant to ASCE the absolute right and permission to use any such photographs or recordings that may be taken during the event for any purpose in its sole discretion.
Photos, video or audio recording(s) of any educational session is strictly prohibited without prior written permission from both ASCE/AEI and the session presenter(s).
Distribution of literature or promotional information
Distribution of literature, samples, or other promotional material by attendees is prohibited without prior permission by ASCE. Any attendee found to be distributing literature without prior approval may be asked to leave the show. Exhibitors may distribute literature, samples, and materials only within the confines of their rented booth space, except with prior permission from ASCE.
Non-discrimination statement
As outlined in ASCE’s governing documents, ASCE functions and activities are intended to foster the expression and exchange of engineering ideas by all members, regardless of gender, race, ethnic origin, religion, age, marital status, sexual orientation, disabilities, or any other reason not related to scientific or technical merit. It is the responsibility of all participants and guests to conduct themselves in a professional manner in which all persons are treated with dignity and respect.
ADA compliance/special concessions
If you require special assistance at the conference, please submit a written description of your requirements with your registration form or email [email protected] no later than March 11, 2024. While ASCE/AEI will make every effort to meet your needs, accommodations cannot be guaranteed without notification by the deadline.
Attendee packets
Early-bird and Advance registrants will receive their name badges and tickets at the Registration Desk during registration hours. Due to the time constraints near and after the registration cutoff date, the appropriate paperwork may not have been forwarded to the on-site staff before their departure. Please be sure to bring your confirmation e-mail and a copy of the original paperwork if you registered after March 11, 2024/Advanced Registration Deadline.
NDAA Section 889 acknowledgement
ASCE affirms that it does not use any equipment, system or service that is precluded by Section 889(a)(1)(B) of National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019, Prohibition on Contracting with Entities Using Certain Telecommunications and Video Surveillance Services or Equipment.
If the Federal Agency’s Office of Procurement requires a Vendor Certification to be completed and returned in order to move forward with a contract award and/or payment, please contact [email protected].
Cancellations/refunds
Cancellations must be received by ASCE in writing via email. A refund will be issued, minus a $75 processing fee, if the cancellation notice is received by ASCE by March 11, 2024. No refunds will be made for cancellations received after March 11, 2024.
Send cancellation requests to [email protected]. Please reference AEI Forum 2024.
Program and session cancellation
ASCE/AEI reserves the right to cancel programs and/or sessions. In the unlikely event of a cancellation, all registrants will be notified and will receive a refund, if applicable. Programs and sessions are subject to change, and ASCE/AEI reserves the right to substitute a program, session and/or speaker of equal caliber to fulfill the educational requirements.
Badge and ribbons
Your conference registration name badge is your admission to the educational sessions. Tickets are required for the event meals (Welcome Reception, Lunches and Awards Banquet). Ribbons will be available at the registration desk. As a safety precaution, please remove your badge when leaving the hotel.
If you have lost your badge, please see an ASCE staff member at the registration desk. There may be a charge to issue a replacement – up to $25. Tickets cannot be replaced. If you are unable to attend an event you have purchased an extra ticket for, you will be able to turn it in to registration desk. Only if ASCE is able to sell your ticket, will you be able to get a refund. Tickets will not be refunded for no shows.
Medical emergencies
We hope that your visit to San Jose will be free from illness or injury but in case you or a family member needs medical attention during your time at the event please contact the hotel's front desk. Hotel Security/Staff will respond immediately to your location. For life-threatening emergencies, such as chest pain, shortness of breath, or severe abdominal pain call 911.
Meeting room overcrowding
ASCE/AEI will make every effort to schedule popular events in rooms large enough to accommodate anticipated attendance. Because many events are extremely popular, it is wise to select alternative events as you plan your conference schedule. ASCE/AEI and the host facilities are required to follow local fire regulations and may ask participants in rooms at capacity to choose another event.
Program and session cancellation
ASCE/AEI reserves the right to cancel programs and/or sessions. In the unlikely event of a cancellation of a technical tour, all registrants will be notified and will receive a refund, if applicable. Programs and educational sessions are subject to change, and ASCE/AEI reserves the right to substitute a program, session and/or speaker of equal caliber to fulfill the educational requirements.